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Whether you’re planning a party, a wedding, a concert or a corporate function, there are so many moving parts you’re bound to forget or overlook some elements. Here are some of the most common things that can have a big impact on the overall experience for your guests – but too often get forgotten:
- Dietary requirements
This one may seem obvious, but it’s still one of the most easily overlooked details. Regardless of the size of your guest list – whether it’s 20 or 200 – the availability of the right food and drinks plays a huge role in ensuring your guests have a good time. No one likes being the person who has to nibble on a dry bread roll or the only lettuce leaves that weren’t touching the chicken in the salad. Being catered for makes guests feel more comfortable and welcome at an event.
Include a field for dietary requirements in your invitation, and have a conversation with caterers and suppliers about making sure you’ll have all bases covered. Think about the holistic meal for those with special diets – and no, side plate servings wrapped in cling film and labelled ‘Special’ don’t cut it.
- Bathroom facilities
This is a big one. We’ve all been to events where about half-way through there’s a queue snaking out the door, more than one toilet out of order and the rest without toilet paper. Access to clean, serviced bathroom facilities are absolutely essential for all your guests and it’s something that can so easily let your event down.
Even if using an established venue, ask about whether the toilet facilities will be sufficient for your guests for the full duration of the event. More importantly, ask if they will be serviced during the event to ensure a steady supply of toilet paper and hand towels, and that the floors are kept clean.
If you’re hosting a large event and think the existing facilities won’t be able to handle the volume of guests you’re expecting, mobile toilet hire is an essential consideration. Simple and cost effective, portable toilets are also ideal for when you’re hosting a large event at home or outdoors.
There are a vast range of comfortable mobile toilet solutions available depending on the type of event, ranging from Econo Units to luxury VIP Toilet Trailers. These portable toilets can be hired with servicing by expert, friendly cleaning staff, trained to maintain the highest hygiene standards even when dealing with a high volume of guests.
- Parking and logistics
This might seem like a minor detail, but accessibility sets the tone for your event. Everyone hates trying to find a parking spot. Worse when having to park far away from the actual venue or having pay exorbitant parking fees. It’s the first impression of your event so make sure it’s seamless and easy.
If your venue doesn’t allow for an easy parking solution, encourage your guests to use services like Uber or Taxify or arrange a shuttle service from a point where ample secure parking is available. When opting for a shuttle service, make sure it’s properly managed and run on a tight schedule to avoid leaving your guests waiting around.
Consider umbrellas and heaters for waiting points and provide refreshments in the shuttles for longer trips. Showing extra care and consideration can go a long way to complete the overall event experience.
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